KleerCard is a church and nonprofit credit card that works with Aplos through an API integration. Your team reviews card charges in KleerCard and sends them straight to Aplos, and Aplos stays your accounting system of record.

KleerCard is a church and nonprofit credit card that works with Aplos. KleerCard connects to Aplos through an API integration and syncs your chart of accounts, funds, and vendors. Your team assigns a fund to each charge, reviews charges in KleerCard, and sends them straight to Aplos. Aplos stays your accounting system of record.
With KleerCard and Aplos working together, churches can see card expenses next to the deposits and contributions they already track in Aplos. That can make spending easier to keep an eye on, keep records cleaner, and cut down the time spent reconciling.
KleerCard offers white glove onboarding for new clients, including hands-on help with the Aplos integration. Your implementation specialist walks you through setup options, like how payees show up in Aplos, during your setup call.
Setup takes six steps: create a KleerCard liability account in Aplos, generate your Aplos API client, connect Aplos in KleerCard, set up your Fund segment, set your defaults, and run your syncs.
In Aplos, go to Fund Accounting, then Account List, and scroll to Liabilities. Click the plus sign next to Current Liabilities, enter an account number, and name it KleerCard. Set the type to Use as a Register, keep the activity as Operating, and save. This is where your KleerCard transactions will post.
In Aplos, open Settings and scroll to the API section. Click Get Started, then Generate Client. Copy your client ID and download your private key.
In KleerCard, go to Integrations, then Accounting, and select Aplos. Click Connect and paste your client ID. Open the private key file in a text editor, copy all of the text, and paste it into the private key field. Turn on Sync Donation Contacts and click Connect Aplos. The connection can take a few minutes to finish.
While the connection runs, open Accounting Settings. Rename Segment 1 to Fund, turn on Use This Segment, and save. This lets your team assign a fund to each charge.
Once the connection is complete, return to Accounting. Select KleerCard as your credit card account. Leave the vendor blank so the merchant name from each charge comes through. Choose your General Fund as the default fund for any charge without a fund assignment.
Click Sync Accounts. Link your Fund segment to your Aplos funds and click Sync. Last, click Sync Vendors. From there, card charges appear on the Charges page, ready to review.

Already using Aplos? Aplos stays at the center of your accounting. Once you're connected, you'll see card expenses next to the contributions you track in Aplos, and you still review each charge in KleerCard before you send it.
Yes, each KleerCard charge can be assigned to an Aplos fund through the Fund segment, with your General Fund as the default. If you track other tags in Aplos, those can be added as more segments, and our support team is happy to walk you through it.
Yes, KleerCard is a credit card with built-in expense management for churches and nonprofits, and it connects to Aplos through an API integration. Your team assigns funds to card charges, reviews them in KleerCard, and sends them to Aplos, which stays your system of record.
KleerCard syncs your chart of accounts, funds, and vendors with Aplos. Funds come through your Fund segment so each charge can carry the right fund. Vendors stay in the background until you turn on the vendor field or start using Bill Pay.
Reviewed charges go straight from KleerCard to Aplos through the API integration, with no manual export or import. As your team uses their cards, charges appear on the Charges page in KleerCard, ready to review, and once sent they post to your KleerCard liability account.
No, KleerCard doesn't process donations. Your donations, deposits, and income stay in Aplos, and KleerCard handles card spending so those expenses can sit alongside the contributions you already track.
Reach out to our support team, and we'll be happy to help you review your settings and make sure everything stays set up correctly.
Yes, many churches use other nonprofit platforms alongside Aplos, and KleerCard is designed to work with those systems without replacing them. See our accounting sync overview, or the Realm, Shelby, ACS Technologies, and ParishSOFT integrations.


Speak to a member of our team and we can have you up and running in minutes, not weeks.