1. Connect KleerCard to Aplos

KleerCard connects to Aplos through an API integration during onboarding. Once connected, your finance team can manage expenses in KleerCard while keeping Aplos as the accounting system of record.

2. Sync your accounting data

KleerCard syncs key accounting data from Aplos, including:

• Chart of accounts
• Vendor list

This helps your team code transactions correctly inside KleerCard using the same structure already established in Aplos.

3. Push transactions back into Aplos

Once transactions are reviewed and coded in KleerCard, they can be pushed back into Aplos automatically. This reduces duplicate work, improves consistency, and shortens the monthly close process.

Regarding Vendors, the integration uses the following logic when assigning vendors to credit card transactionsin Aplos:

The vendor used on the push will be the first one available on this chain: a) An assigned transaction vendor--> b) Integration’s default vendor--> c) Merchant clean name (this will create a new vendor in Aplos if it doesn't already exist.)

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Does this integration support fund accounting requirements?

Yes. KleerCard transactions can be aligned with Aplos purposes, funds, and impact areas. This structure supports fund accounting requirements and helps churches understand exactly how money is being used across ministries and groups.

What is the difference between Aplos and Velora?

Velora is a new, integrated software suite for nonprofits that combines fund accounting (Aplos), donor management (Keela), and digital fundraising (Raisely) into one platform. Keela integration with Aplos happens separately. In Velora, Keela offers native integrations with Aplos for accounting.

Can I sync historical transactions into Aplos?

Yes. Churches can import historical online transactions and historical offline transactions for multiple years. You can choose a start date and timeframe to determine which records are included and confirm everything before posting.

Are transactions automatically synced between KleerCard and Aplos?

No. Transactions are manually synced through export and import, rather than automatically syncing in real time. While this requires one extra step, it provides better control, clearer confirmation, and fewer issues with flagged or mismatched records. KleerCard does not process donations. It supports mapping expenses to deposit and income categories already set up in Aplos.

Can I manage deposits and income through the integration?

Yes. The integration supports expense accounts, deposit accounts, and income categories in Aplos. This makes it easier to manage donations, deposits, and expenses together while keeping records aligned.

What happens if I need to change settings later?

You can update export settings, adjust mappings, or disconnect and reconnect the integration at any time. KleerCard support partners are available to help confirm changes and ensure everything remains configured correctly.

Is this integration helpful for churches using other nonprofit tools?

Yes. While this page focuses on Aplos integration, many churches also use other nonprofit platforms alongside Aplos. KleerCard is designed to work within that ecosystem, helping customers manage transactions and data without replacing existing systems.